Handling district data while transitioning school years

Do you have a question about what to do with student data at the end of the school year? Curious about pulling end of the year reports? Wanting to know more about how student scores roll-over from school year to school year?

Below are general recommendations and resources to help teachers and administrators in transitioning from one year to another (over the summer or at other times). As schools and districts have different implementation models, there aren’t many one-size-fits-all rules for educators transitioning school years in Learning.com. 

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Student curriculum scores

Lesson scores are tied to the Student ID, allowing for the option to transfer student scores from one class to another. Learn more about transferring scores here.

If a teacher prefers to always start with an empty gradebook, even when the class roster includes some of the same students year after year, we recommend creating a new Learning.com class, as there is no way to remove or “erase” the student’s scores from the gradebook for any previously completed lesson within that same class. 

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Roster and class changes

Districts that sync to their School Information System (SIS)

• As data is updated directly from the district’s SIS via Clever or Classlink, changes to the roster and synced classes must be made in the SIS and will be sent over to Learning.com
• For help troubleshooting errors, or if you believe that data is missing, please email syncsupport@learning.com
  
  

Districts that manage users in Learning.com manually:

The Bulk Updates section of the Coordinator Portal will allows districts to manage the following changes:

1. Promote or demote students in bulk
   Note: when using this option, always promote the highest grade first and always promote existing students before adding new ones; doing otherwise will result in an inaccurate roster by grade, requiring administrative clean-up
   
   
2. Remove students from classes in bulk
   - This is useful for teachers who want to reuse the curriculum they’ve already created in their classes, but who will have new students next year
   
   
3. Transfer students to another school in bulk
   - This is useful if all students from one elementary school are being transferred to a middle school

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